Why Choose BlueBox Events?
At BlueBox Events, we specialize in crafting seamless event experiences tailored to your needs. With expertise in managing academic, corporate, and hybrid conferences, we take care of every detail to ensure your event’s success.
Get the Best In-House Services
Our Services
We offer a full spectrum of event management services.
Branding & Identity
• Developing event branding (logos, themes, colors).
• Social media and email marketing campaigns.
• Designing promotional materials like flyers, banners, and advertisements.
Budgeting & Financial Management
• Budget preparation and tracking.
• Income and expense reconciliation.
• Financial transparency with regular reporting.
Venue Sourcing & Contract Negotiation
• Researching and securing the ideal venue.
• Negotiating contracts for favorable terms.
• Handling venue logistics and on-site management.
Custom Website Development
• Custom event websites with essential features (registration, schedules, and FAQs).
• Mobile-responsive designs for on-the-go access.
• Integration of payment gateways for secure transactions.
Event Planning & Strategy
• Concept development and event goal setting.
• Timeline creation and milestone tracking.
• Stakeholder communication and management.
Registration Management
• Customizable registration forms.
• Secure payment processing through platforms like Stripe.
• Real-time attendee tracking and reporting.
Abstract and Paper Management
• Platforms like Dryfta for submission, peer review, and acceptance.
• Session and program building tools.
• Coordination with publishers for proceedings and journal publications.
E-Postering Solutions
• Digital poster platforms like Kubify.
• Interactive poster sessions for live or on-demand viewing.
• Analytics for tracking engagement and impact.
Speaker & Session Coordination
• Inviting, scheduling, and managing keynote and session speakers.
• Handling travel arrangements, honorariums, and technical requirements.
• Live support for speakers during presentations.
Sponsorship and Exhibition Management
• Designing sponsorship packages to attract industry and academic partners.
• Managing exhibitor booths (physical and virtual).
• Maximizing ROI for sponsors and exhibitors.
Speaker & Session Coordination
• Inviting, scheduling, and managing keynote and session speakers.
• Handling travel arrangements, honorariums, and technical requirements.
• Live support for speakers during presentations.
Event Planning & Strategy
• Inviting, scheduling, and managing keynote and session speakers.
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• Concept development and event goal setting.
• Timeline creation and milestone tracking.
• Stakeholder communication and management.ndling travel arrangements, honorariums, and technical requirements.
• Live support for speakers during presentations.
Our Partners
As a reputable event planning agency, BlueBox Events has developed strong partnerships with industry-leading companies such as Dryfta, Kubify, Delft Convention Partners, and more.
