Blue box events
Bringing your conference to life
We handle all aspects of conference planning and management so you can focus on delivering a successful event for your attendees.
BlueBox Events has an in-depth understanding of the processes and standards of the university environment. This unique advantage allows us to navigate internal systems efficiently, ensuring smooth approvals, compliance, and seamless integration into institutional frameworks. Unlike external agencies, we bring tailored solutions that align perfectly with your organization’s goals and expectations. Let BlueBox Events transform your vision into a memorable reality. Together, we’ll create an event that leaves a lasting impact.
Budgeting & Financial Oversight
Developing and maintaining a transparent budget, ensuring financial balance and maximizing value.
Venue Sourcing & Contract Negotiation
Finding the perfect venue and negotiating the best terms to suit your event’s needs.
Social Programs & Networking Opportunities
Adding value to your event with tailored social programs that encourage meaningful connections. Management
Final Reconciliation
Providing a detailed financial overview post-event, ensuring transparency and clarity.
Customized Planning Services
Tailored to your conference or event’s specific needs
BlueBox Events, founded by Nicole Fontein in September 2015, is a full-service planning conference office for facilitation scientific national and international conferences, courses and masterclasses that takes place on our campus, in our country or anywhere in the world.
We understand supporting services better than anyone ensuring your event always runs smoothly. We work closely with our clients, providing a personal service and building sound relationships. We enjoy a great deal of repeat business and referrals from happy clients. Online, Hybrid or In-Peron events. From full conference support to advise and consultancy
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Expert Planning for Conferences and Events
With years of experience in the industry, our team at BlueBox Events is equipped with the expertise to handle all aspects of planning for conferences and events.
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Comprehensive Management
We offer comprehensive management services for every step of the planning process, from branding and website creation to payment processing and budgeting.
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Flexible Venues
With our extensive network and knowledge of the medical industry, we can provide flexible venue options that meet the specific requirements of your conference or event.
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Efficient Reconciliation
Trust us to handle the financial aspect of your event with efficiency and transparency through our reconciliation process.
About us
Mission & Vision
Our Mission
At BlueBox Events, our mission is to transform traditional conferences and corporate gatherings into engaging, future‑ready experiences.
We blend academic precision with creative event design and leverage innovative technologies to craft programs that connect people, spark collaboration, and drive meaningful change.
Our Vision
We aim to be a leading force in redefining the event experience — pioneering new ways to merge creativity, innovation, and technology to deliver conferences and corporate events that inspire communities, advance knowledge sharing, and set new benchmarks for engagement.
Full-Service Conference Planning at BlueBox Events
What Makes Us Stand Out
At BlueBox Events, we offer a comprehensive range of services to ensure the success of your conference. From branding and website creation to budgeting, venue finding, and contract negotiation, we handle it all.
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Streamlined Payment Processing
Our online secured payment system makes it easy for attendees to register and pay for your conference.
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We can design and organize social events to complement your conference, providing a unique and memorable experience for participants.
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Experienced with University Processes
As a conference planning office at TU Delft, we have a deep understanding of the University’s processes, giving us an advantage over external agencies.
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Available Worldwide
We have experience in planning conferences and events in various locations worldwide, giving us the flexibility and expertise to bring your vision to life.